Today, the European Association of Nuclear Medicine (EANM) counts more than 20.000 members. The institutional congress of the association welcomes more than 5.500 participants from all over Europe, the United States and many other countries on an annual basis.
EANM has a permanent secretariat in Vienna.
The Congress Manager of the EANM is responsible for the organisation of the Annual Congress. Congress organisation is conducted in-house, with some help from preferred and long-term contracted suppliers for abstract handling, registration/housing/social programme, A/V, graphics, printing, freight forwarding etc. Local PCOs, DMCs or other agencies are not used.
In overall terms the city that can host the EANM Annual Congress should
- Have a track record of large congresses to have taken place in the city
- Have a state of the art congress centre with full technical equipment and exhibition space preferably on one level; availability on suitable dates (we cannot change to other times of the year than listed)
- Have easy access by rail, road and air (max. one hour by commuter train from airport to downtown)
- Have sufficient 3, 4, 5 star hotels close in max. 15 minutes distance by public transport to the congress centre
- Have a good (public) transport infrastructure
- Have the capacity for EANM and participating companies to host social events in attractive off-site venues
- The City/the Government be willing to offer support to the congress
Guidelines for bidding
- The request for proposal will be sent to all members of the EANM. These may contact their Convention Bureaus or the applicable congress centre for assistance with submitting the proposals.
- EANM has set up a professional secretariat in Vienna to organise the congresses of the Association on their own, therefore, proposals by “Professional Congress Organizers” (PCOs) and “Destination Management Companies” (DMCs) or other agencies will NOT be accepted.
- In order to base our decision on objective criteria, we have assembled questions that we ask you to answer in the order given.
- As the EANM is very much trying to organize its congresses as “Green Meetings”, we are assessing the environmental awareness of the destinations we choose and have incorporated a few questions with regard to this subject.
Procedure and decision making
- Please send 1 printed bid book or a high resolution *.pdf version of it (you may attach brochures of the congress centre, but please do not overload us with touristic information) to the EANM Executive Office attn.: Andreas Felser (email@example.com) – deadline for receipt September 01, 2017.
- The EANM Executive Office will evaluate all proposals and make a short list of possible venues.
- According to the EANM Bylaws the EANM Board decides on the future venues.
- The decision on the venue for 2021 will be taken mid-October 2017 – the destination will be notified.
- The venues 2022-2027 will be contacted in November 2018. Negotiations and site-inspections by the EANM Congress Manager will be conducted throughout the year 2019.
Should you have any questions regarding these specifications, please feel free to e-mail.
Thank you in advance for your efforts!